how to keep track of inventory for small business

Keeping on top of purchase orders, sales orders, and inventory levels is both tough and time-consuming. With the right inventory tracking methods in place, however, it needn’t overwhelm you. An effective inventory management process also helps with inventory control, letting you know when it’s time to reorder products. Again, this is largely based on how quickly you sell a particular item, but once you have this data, you can clearly determine when you should order more.

  • These two inventories are usually taken on the first and last days of the month.
  • Whatever you have in mind, these seven small business inventory management tips will help you stay on the right track for growth and success.
  • Safety stock inventory is tied to your sales projections and influences your reorder quantities.
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  • This is crucial to meeting rising consumer expectations, and maximizing customer lifetime value.

There are some things you should know before committing to any inventory management software to avoid any surprises. InFlow Inventory also connects with over 3,000 apps with the help of Zapier. APIs may require a developer for seamless integrations between inventory management software and apps. When networking with other small business owners, ask what inventory management system they’re using and how they found the best software for their needs. Look for an inventory management system with features you need to use in the future that can be added to your services as you scale. Small businesses organize their inventory based on its use — inventory used in the production process, inventory purchased by consumers and inventory used in the business’s daily operation .

Craft Business Inventory Template

Small inventory items can be sorted and stored by SKU in labeled bins or on sections of shelves, while larger products can be stored on pallets. Here’s a seven-step approach to creating an inventory management plan with procedures, controls and tools tailored to your business’s unique needs. Inventory management is the umbrella term for the procedures and processes that affect ordering, receiving, storing, tracking and accounting for all of the goods a business sells.

  • Similarly, the bins were great for our heavier/knitted items that took up too much hanging space or couldn’t be hung, and were easy to label, depending on the inventory we had on hand.
  • By creating a matrix, you will be able to track the quantity, sales data and more for each variant on an individual basis.
  • The three major stock inventory management techniques include ABC analysis, Just-in-Time, and Economic Order Quantity method.
  • One way to track inventory is through the use of paper-based methods.
  • Organize supplier contact info in one place to make reordering easy.

As your inventory numbers dip below your safety stock level, you can set up reorder alerts, stockout warnings, and automatic PO generation. A POS system will make tracking inventory levels and reordering your supplies quick and easy and, most importantly, will base your inventory on actual sales trends, not on your best guess. A small business inventory template can help alert you to when you need to reorder stock, reference manufacturer retail accounting or vented information, and quickly locate inventory items’ locations. Use the template to determine your total asset inventory value by entering inventory-item details, quantities, and asset values. Use this retail clothing inventory template with editable sample text to track your organization’s clothing inventory. Use the Stock Track Sheet tab to track each item, stock location, purchase, and inventory details.

A point of sale inventory system built for small business

Knowing what items in your inventory are available or lost to the disaster will help you get your business operations back up and running as well as help with any insurance claims. As part of your plan, you must make sure your inventory list as well as any other vital information is stored off site or in data backups in the cloud. You should also review your inventory with an insurance agent to make sure you have adequate coverage in case of disaster.

A periodic inventory system calculates your COGS periodically when you perform physical inventory counts. This is a more common practice for businesses managing their inventory manually but is also used less frequently in conjunction with automated perpetual inventory management systems. We hope these seven small business inventory management tips will help you and your small business continue to grow! If you’re interested in making your inventory management even simpler and more effective, consider Finale Inventory. We offer a flexible, lightning-fast solution for inventory management. Several of our successful clients reportgrowing their business four timeswith the help of our powerful inventory management tools.